Writing East Midlands

Writers’ Conference Event Co-ordinator

Job Description

Freelance, December 2016 to March 2017
As an indication we envisage this to be equivalent to 25 days
Fee £2500
Application deadline is 20^th October 2016 5.00pm
Interviews will be held 2^nd November
Approx. start date: week commencing 5^th December

Writing East Midlands is seeking an Event Co-ordinator to help deliver The Writers’ Conference, taking place 25^th March in Loughborough. The Event Co-ordinator will be responsible for liaising with the conference venue, agents, speakers, keynote guests, delegates and effectively publicising the event.    

Role

• From an initial programme set by the WEM team, you will support the team to contract speakers and finalise a confirmed programme to include keynote and guest speakers, agent one-to-ones and a literature book fair.

• Support liaison with conference venue ensuring the smooth running of all conference activities.

• Support conference coordination including monitoring ticket bookings, gathering and distribution of logistical information and delegate packs and lists so that delegates experience the full benefits of the conference.

• The coordination of speaker contracts as agreed with WEM and conference speakers.

• Work with the WEM Marketing Manager to drive ticket sales through co-ordinating marketing and press relations with the project creative team and all available networks. 

• Support the WEM team to upload information to websites and promote the event through social media.  

• Coordinate a team of volunteers to assist with the smooth running of the event.

• To an agreed framework, build sponsorship packs and send out to relevant parties and seek sponsorship and funding arrangements for The Writers Conference 2017.

Person Specification

• Demonstrable relevant practical experience of event management

• Experience of partnership working   

• Knowledge of literature and the regional literature community 

• Excellent IT skills in applications such as Word and Outlook, competent in Excel/ spreadsheets, mail merging databases and comfortable using the internet as a resource

• Previous marketing experience and the ability to creatively use social media for the purposes of marketing

• Excellent organisational, communication, administrative skills and time management with the ability to work to timelines

• Ability to work as part of a team  

• Able to work flexibly across period of employment

• Able to effectively operate from own base, as well as WEM office in Nottingham

• Experience of data collection

• Excellent attention to detail

• Positive ‘can do’ attitude and a sense of humour and perspective

To Apply

For further information about the role please do not hesitate to contact the Writer Development Manager, Aimee Wilkinson on aimee@writingeastmidlands.co.uk or call 01159 59 79 29 

To apply, please send a covering letter detailing your previous work experience and why you are interested in the role, along with a current CV to aimee@writingeastmidlands.co.uk.  Please send the letter and CV as a Word attachment on the email, and title your email ‘Event Co-ordinator Application’